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02.34 Match Charges To Active Patients/EVV Validation Process

Location: Reports > Billing > 02.34 Match Charges/Patients

Options

A — Charges Outside Admit/DC Dates: Finds charges before admit or after discharge.
B — Patients With No Chargeable Visits: No billable visits in the selected date range.
C — Chargeable Visits < 8 Minutes: Flags sub-8-minute visits that will cause billing issues.
D — Overlapping Times: Finds overlapping visits.
- Option: check Assessments instead of visits.
- Option: skip supervisory visits (enter a partial description to skip).
- Option: ignore overlaps < 8 minutes.
E — Patient Charges With Missing Payers: Charges exist but payer not on the patient’s Referral.
F — Patients With < 30 Minutes Charged (CAP/PCS): Finds visits under 30 minutes.
G — Mismatched JobCode & PayerCode (CAP/PCS): For agencies that match payer code ↔ job code (e.g., payer 001 with job code 001); run after all visits entered and before creating billing batches.
H — Match Visits to M0150: Compares visits against M0150 settings.
I — Mismatched EVV Visits (CAP/PCS, imported entries only): Compares EVV Visit times to Visit Entry; flags mismatches or missing EVV.

Compare Barnestorm visit data to the EVV export to confirm times, types, and mapping.

Download the EVV spreadsheet from Sandata; note the save location.
In the report screen, use the File Name browse box to select the spreadsheet.
(Optional) Set Auto adjust times if within __ minutes to sync minor differences.
(Optional) Check Show Validated EVV Visits to include visits without issues.
Click Validate Charge Visits vs EVV to generate results.

Problems Column – What it Means

OK: No issues found.
Times changed from …: Barnestorm updated start/end time to match spreadsheet (within your auto-adjust window).
No matching visit found: No Barnestorm visit matches the EVV record—verify if an entry is missing.
Client/Employee Name not found: Names must match between the spreadsheet and Barnestorm.
HCPCS Mismatch: EVV HCPCS differs from Barnestorm’s—review payer/job code mapping.

Validates visits with EVV HCPCS: G0156, G0299, G0300, T1001, T1002.
Enter From/Thru, optional Program(s) and Payer(s) (or leave blank for All), then click Print.
Review the Problems column and fix items as indicated.