Location in Barnestorm

• Patient Histories > Authorizations > 17.34 – Authorized Used
• Reports > Audit > 17.34 Authorized Used

Requirements for Accurate Results

Before running the report, confirm:

• Patient authorizations are entered (Patient Histories > Authorizations).
• Visits are entered or imported via:
  • Employee Activity > Visit Entry or Import Visit Charges
  • Point of Care
  • EVV
  • Manual entry

How to Run the Report

Filters & Options

• Programs / Payers / Teams: Filter by number or leave blank for all.
• Weekly / Monthly / Yearly / Discipline: Match your authorization frequency.
• From / Thru Dates: Determines which visit charges are included. If two auths overlap, the most recent will be used.
• PCS / CAP / All: Select patient group(s).
• Include All Patients With Visits: Includes patients with visits even if no authorization exists.
• Summary + Excel: Works with Weekly, Monthly, Monthly+Weekly. Provides a summary of detailed report data.
  Note: VA Respite, CAP Live-in, and CAP Respite use actual hours instead of auth hours due to unique data entry.

Additional Options (Monthly Only):

• Use Visit Charges Thru This Date: Includes charges up to this date and schedules for the rest of the month.
• Use Schedules Instead of Charges.
• Only Print Those With Hours Over or Under.

Discipline Authorizations Only:

• Option to include LUPA Episodes (ending today or later with low visit counts).

How to Read the Report

Weekly / Monthly / Yearly Format

• Hours Used: Visit hours within date range.
• Auth: Hours from Authorization screen.
• Hours Limit: Authorized hours allowed.
• Hours Under / Over: Difference between used and authorized hours.
• Facility Days: Days in facility (adjusts total auth).

30 days ÷ 7 = 4.29 weeks (approximate)4.29 × 35 hours = 150.15 monthly hours

Troubleshooting Tips

• Patient Missing? – Check date range, confirm authorization exists, try "Include All Patients With Visits", verify PCS/CAP/All selection.
• Hours Over/Under Incorrect? – Look for overlapping auths, confirm auth type and amounts, review visit entries in Visit Entry.