17.34 Print Authorized Hours Used

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17.34 Print Authorized Hours Used


Authorization vs. Visit Usage Report – 17.34

Compares a patient’s authorized hours or visits to actual visits made, helping you track overuse or underuse of services.

Location in Barnestorm

  • Patient Histories > Authorizations > 17.34 – Authorized Used
  • Reports > Audit > 17.34 Authorized Used

Requirements for Accurate Results

Before running the report, confirm:

  • Patient authorizations are entered (Patient Histories > Authorizations).
  • Visits are entered or imported via:
    • Employee Activity > Visit Entry or Import Visit Charges
    • Point of Care
    • EVV
    • Manual entry

How to Run the Report

Filters & Options

  • Programs / Payers / Teams: Filter by number or leave blank for all.
  • Weekly / Monthly / Yearly / Discipline: Match your authorization frequency.
  • From / Thru Dates: Determines which visit charges are included. If two auths overlap, the most recent will be used.
  • PCS / CAP / All: Select patient group(s).
  • Include All Patients With Visits: Includes patients with visits even if no authorization exists.
  • Summary + Excel: Works with Weekly, Monthly, Monthly+Weekly. Provides a summary of detailed report data.
    Note: VA Respite, CAP Live-in, and CAP Respite use actual hours instead of auth hours due to unique data entry.

Additional Options (Monthly Only):

  • Use Visit Charges Thru This Date: Includes charges up to this date and schedules for the rest of the month.
  • Use Schedules Instead of Charges.
  • Only Print Those With Hours Over or Under.

Discipline Authorizations Only:

  • Option to include LUPA Episodes (ending today or later with low visit counts).

How to Read the Report

Weekly / Monthly / Yearly Format

  • Hours Used: Visit hours within date range.
  • Auth: Hours from Authorization screen.
  • Hours Limit: Authorized hours allowed.
  • Hours Under / Over: Difference between used and authorized hours.
  • Facility Days: Days in facility (adjusts total auth).
How Monthly+Weekly Auth Hours Are Calculated / Behind-the-Scenes Logic
Expand for more details...

When using this option, the system estimates the monthly Hours Limit by converting weekly hours into a monthly total based on the number of days in the selected month.

For example:

  • If the weekly authorization is 35 hours
  • And the month has 30 days

The system performs this calculation:

30 days ÷ 7 = 4.29 weeks (approximate)4.29 × 35 hours = 150.15 monthly hours
Note: This is an estimate and does not account for weekday vs. weekend distribution. It’s intended as a close approximation for tracking purposes.
Discipline Format:
  • Disc: Discipline (e.g., RN, PT)
  • Vx Auth / Vx Done: Authorized vs. completed visits
  • AuthThru / Days Auth / Days Done / Days Left
  • Authorization #: From Patient Authorizations screen

    Troubleshooting Tips

    • Patient Missing? – Check date range, confirm authorization exists, try "Include All Patients With Visits", verify PCS/CAP/All selection.
    • Hours Over/Under Incorrect? – Look for overlapping auths, confirm auth type and amounts, review visit entries in Visit Entry.

    📩 Need help with this report? Contact Barnestorm Support


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      Details
      Last Modified:Yesterday @ 7:17 PM

      Last Modified By: farrah@barnestorm.com

      Type: HOWTO

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